Membership Application
This Application may be customized to meet your club requirements.
Membership Enrollment Form to National
Youth of the Year Application:
Accepting the Challenge of Excellence Application:
Field of Flags Request:
I wanted to connect you all so you can arrange the transfer of the Display based on your availability. I have outlined below some of the requirements for Inventory of the Flag Display and the transfer requirements. We expect each Club to be thoughtful and purposeful when setting up and taking down/packing up the display. Please have a meeting with your volunteers to explain the process for set up/take down – we know how it can get if there are no specific instructions on how to undertake a project such as this. I am very protective of these flags – so please follow the guidelines outlined below, and in the documents attached. Also, ensure you complete the Call/Check before you Dig process and obtain the Insurance Certificate. These are critical, and provide your Club, our District and National exchange the liability protection that is essential to holding these public-facing events. I have attached the Insurance Certificate Request Form and a sample of what the Insurance Company sends back.
Final note – the fun one – please share your photos and descriptions of the event with Jack Ferraro – our Communication VP. He will post to the District Facebook page and to the website as well so other Clubs can see the fantastic event you held (and maybe be inspired to repeat it!).
Appreciate you – your efforts and for making a difference in your community!
Ginny Greatsinger
How do I get the Flags? Direct Club-to-Club Transfer
- Whomever has it reserved next needs to pick it up from whomever has the flags currently. For instance, this weekend the Waterbury Club picked up the Flags from the District (as we had it at the Convention). The New Canaan Club will need to coordinate with Waterbury/Justin to collect the flags. The Wolcott Club will need to collect the flags from New Canaan, and Madison needs to collect the flags from Wolcott and so on.
Inventory Verification & Accountability
The Club who used the Flags must ensure that all items are present, clean and in good condition prior to transferring to the next Club. Your Club is responsible while you have the Display.
The Display will be packed using the guidelines included with the Inventory Checklist. – The Flags should be put into the carry bags as follows: 10-10-6 two bags will hold 10 flags each – one bag will have 6 flags + the PVC piping. The Connectors should go in the box so they are not lost/fall out of the bag.
THE TRANSFER FORM – The transfer form essentially states the display is in good order, and is acknowledged by both Clubs.
The Club who is picking up the Display will confirm receipt of the display by signing the transfer form. The Club who packed up the Display also signs the transfer form. Each Club should take a picture of the completed form for their records, and a copy must be sent to the District President.
THE INVENTORY CHECKLIST – The Club who picks up the Display should review the Inventory Checklist to ensure contents and condition of display items. Report any missing or damaged items immediately to the District President, and cc the previous Club.
Other Important Considerations
Clubs should follow best practices to include:
- Call Before You Dig (CBYD) is required to ensure no underground utilities are damaged during installation. Even shallow digging can strike gas, electric, water, or communication lines. Completing CBYD protects volunteers, the public, and the property owner, and provides the club with documented safety compliance. Clubs must CBYD. Click here for more information.
- Consult your local municipal government office for permission if using government properties. You may need to submit a request based on your individual town/city requirements.
- Contact Stapleton Insurance/Rebecca (rebecca@stapletoninsurance.com) to request/submit the Certificate of Insurance for your Display. – Fillable Form attached.
- Each Club must supply their own tools/labor to install/takedown the display. A rebar driver or post driver (a heavy steel tube with handles that you lift and drop over the rebar to pound it safely and straight into the ground.)
- Clubs should bring their own Zip ties and measuring tools.
- Flags should be spaced 5 feet apart.
- Clubs are encouraged to develop their own Banner or Signage (Lawn Signs) that spotlight their Club name and contact information. Lawn signs suggesting membership are always good! As are signs asking visitors to share their photos of their experience on the Club’s social media channels.